Company Secretary vacancy available at Svarga Management Services Pvt Ltd – Chromepet, Chennai, Tamil Nadu. Upto 5 years of experience is required.
Salary:
From ₹6,00,000 a year
Full job description:
The Company Secretary would be part of a new Taiwan MNC starting its operations in India with an investment of INR 500+ Crores ,playing a critical role in ensuring that the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. This position serves as a key advisor to the Board of Directors on corporate governance matters, manages company records, and ensures timely and accurate filing of corporate documentation.
Corporate Governance:
- Provide guidance and support to the Board of Directors on governance and compliance issues.
- Ensure that the company complies with all applicable corporate laws and regulations.
- Advise the board and senior management on their legal responsibilities, best practices, and the implications of decisions.
- Organize and prepare for Board and committee meetings, including the timely distribution of agendas, board papers, and minutes.
Statutory Compliance:
- Maintain statutory books such as the register of members, directors, and secretaries.
- Ensure timely filing of annual returns, financial statements, and other statutory documents with relevant authorities.
- Liaise with regulatory bodies such as the Registrar of Companies and Securities & Exchange Board of India (SEBI), as needed.
- Oversee compliance with corporate policies, procedures, and ethical standards.
- LODR compliances
- Complying with the provisions of Companies Act 2013 relating to appointment of statutory/Secretarial/Cost/ Internal Auditors and KMPs including independent director, whole time director, woman director and other Board members
- Working knowledge in relation to Share transfers transmission, dematerialization of securities, dealing with NSDL/CDSL, ESOP
Record Keeping & Documentation:
- Maintain and safeguard company documents, minutes of meetings, resolutions, and records of the company’s proceedings.
- Ensure that any changes in the company’s structure (e.g., changes in directors or shareholdings) are properly documented and reported
- Coordinate the preparation, execution, and storage of legal documents, contracts, and agreements.
Annual General Meetings (AGM) and Shareholder Relations:
- Plan and manage the organization of the Annual General Meeting (AGM), ensuring compliance with the company’s Articles of Association.
- Handle all communications with shareholders, including notices, invitations, and documentation for AGMs or Extraordinary General Meetings (EGMs).
- Manage shareholder queries and maintain the shareholder register.
Board Support:
- Support the board in ensuring good corporate governance practices are followed.
- Preparation of Annual filing related documents including Board Report and Annual Return as per the Companies Act. 2013
- Attend board meetings, take minutes, and track action points to ensure timely completion.
- Provide legal and regulatory updates to the board to keep them informed of any changes that may affect the business.
Risk Management and Compliance:
- Support the development and implementation of risk management strategies and frameworks.
- Conduct regular reviews of the company’s compliance with legal and regulatory requirements.
- Ensure adherence to internal controls and support audits (both internal and external).
Liaison and Communication:
- Act as the point of communication between the board, shareholders, government authorities, and other stakeholders.
- Liaise with external legal counsel on matters related to corporate governance, contracts, and litigation.
- Handling the work in the above lines for the Holding Company and its Subsidiary Companies (Domestic, Overseas) as applicable
Qualifications:
- Education: A professionally qualified Company Secretary member from Institute of Company Secretaries of India
- Experience: 4-8 years of experience in a similar role, preferably within a listed company or multinational corporation.
- Willing to work with an exciting work environment
Job Type: Full-time
Pay: From ₹600,000.00 per year
Schedule:
- Day shift
Experience:
- Company Secretarial: 5 years (Preferred)
License/Certification:
- Company Secretary Certification from ICSI (Preferred)
Work Location: In person
